Operations prompts

Systems that run without you

15 prompts · Business

• Choose suppliers without gut feel or regretA vendor evaluation scorecard that scores candidates on the criteria that actually matter for your situation — before you sign anything.
• Cut the subscriptions you're paying for but not usingA tool stack audit that maps usage against cost, surfaces redundancy, and gives you a list of what to cut and what to keep.
• End the 'who decides this?' conversation for goodA decision authority matrix that maps every recurring decision type to who owns it — so the escalation conversation doesn't happen every time.
• Find the one constraint that's capping your entire outputYour system is limited by a single bottleneck. This finds it, quantifies it, and tells you what removing it would unlock.
• Find the step in your process that's slowing everything else downA process audit that maps the current state, identifies the bottleneck, and produces a specific recommendation for what to change first.
• Find what could go wrong before it doesA risk register for any project that surfaces the most likely failure modes and gives each one a mitigation before it becomes an incident.
• Get anything out of your head and into a processA standard operating procedure that's clear enough for someone new to follow without asking you questions — and good enough to actually be used.
• Hand off work so it gets done the way you'd do itA delegation framework with context, standards, and checkpoints — so the person you're delegating to has everything they need to succeed.
• Map exactly what has to happen before whatA project timeline with dependencies, owners, and critical path — so nothing gets started before its inputs are ready.
• Meetings that end with decisions, not more meetingsA meeting structure with an agenda, a decision protocol, and a format that makes action items unavoidable — not optional.
• Spend 3 hours this quarter to save 30 hours next quarterA quarterly planning session agenda that reviews the last quarter honestly and sets the next 90 days up with clarity, not just intention.
• Stop losing new hires in their first 90 daysAn onboarding process that gets people productive, connected, and confident before the point where most people start having doubts.
• The 5 numbers that tell you if your business is healthyDesign a KPI dashboard built around the metrics that actually predict business health in your context — not the generic ones from a textbook.
• Turn a scattered team into a coordinated oneA remote team operating handbook covering communication norms, decision protocols, and the rhythms that replace the coordination you used to get from proximity.
• What happens to your business if you can't show up tomorrow?A business continuity plan for your most critical operations — what breaks, who steps in, and what's documented well enough for someone else to run it.

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